Introduction to EndNote 6

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Part II - Adding References

2.1

Adding References by Manual Entry

2.2

Adding References by Importing

2.3

Adding References by Exporting

Note for 2.1
This is the slowest form of entering references. Try to use the options described in sections 2.2 and 2.3 wherever possible.


	References can be added to your EndNote library by various methods. In this guide, we will cover the following methods: manually entering all details importing references saved from database searches exporting references directly from databases into EndNote

2.1 Adding References by Manual Entry

Click on References > New Reference.

Note that the default Reference Type is Journal Article. If your reference is not a journal article, click on the drop-down menu next to Reference Type to select the required type.

Click in the required field and enter your reference details (a thin border appears around the selected field - see Figure 10).

For Author entry, you will need to enter it in either one of the following two methods:
a. First Name Last Name eg. Ian Smith
b. Last Name, First Name eg. Smith, Ian

It is important to enter the author details in the correct format, so that EndNote will recognize the correct surname to use in formatting bibliographies and in-text citations.

Multiple
Authors

To enter more than one author, press the <Enter> key for the next author entry. Author names must appear on separate lines.

Click on x to close (this will automatically save the record).

About filter files
Information saved from different databases appear in different formats (Figure 11). Hence you will need to use the appropriate filter file in order to import the data correctly into your EndNote library. To choose the correct filter, you will need the name and provider of the database from which you saved your results (eg. Current Contents - OVID). The filters will instruct EndNote to sort the information from the saved file into the appropriate fields eg. Authors into the Author field, Titles into the Title field, etc..

Figure 11:
EndNote filter files
(click on image to enlarge)

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2.2 Adding References by Importing

References saved from a database search can be imported into an EndNote library so there is no need to re-type each entry. There are two steps involved in importing references:

Step 1:	Saving database search results to a text file.
Step 2:	Using an appropriate filter for importing the saved results into an EndNote library.

Step 1: Saving references from a database

NOTE:
It is important that your database results are saved in the correct format for importing into EndNote. In this guide, we will demonstrate saving a search from an OVID and a SilverPlatter (Webspirs) database. Other databases may require different saving methods. For more information on how to save for an EndNote import in other databases, go to: http://www.EndNote.com/support/endownloadinstruct.asp, or consult your EndNote manual (Chapter 7: Importing Reference Data into EndNote).

Example 1: Saving from an OVID database for importing

	Conduct a search in an OVID database in the usual way (such as in Current Contents).
	After your search, select the citations that you wish to save by clicking in the checkboxes infront of the individual citations, or select "All on this Page" or "All in this set" under Citations in the Citation Manager - see Figure 12.
	In the Citation Manager, select the Fields that you wish to include (Complete Reference is recommended).
	Under Citation Format, select Reprint/Medlars.
	Leave Include Search History blank (do not tick).
	Click on Save.



	Select the operating system that you are using (eg. Windows Style Linefeeds).
	Click on Continue.
	In the "Save As" window enter a file name and click on Save (Figure 13). This file can now be imported into EndNote using the Current Contents (OVID) filter.

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Example 2: Saving from a SilverPlatter (WebSPIRS) database for importing

	Conduct a search in a SilverPlatter database in the usual way (such as in Zoological Records).
	After your search, select the citations that you wish to keep and click on Save (Figure 14).
	In the Save Records window, select the Fields that you wish to include . (Figure 15)
	Under Include… select Record number and database name, and Field labels (Short labels). Leave Search History and Word Wrap blank (do not tick).
	Click on Save Records.
	In the next window, enter the filename and click on Save.

Step 2: Importing references from a saved database search into an EndNote library

	Open your EndNote library.
	Click on File > Import…. An Import window will appear (see Figure 16).
	Click on Choose File…
	-	Click on the file that you wish to import (from Step 1 above).
	-	Click on Open.
	To select the correct filter file, click on the drop-down menu next to Import Option.
	Select the required filter - if it does not appear on the list, click on Other Filters…, select the required filter from the list and click Choose.
	Select from the drop-down menu your preferences for Duplicates (eg. Import All, Discard Duplicates, or Import into Duplicates Library).
	Leave the Text Translation selected on No Translation.
	Click on Import.
	EndNote will display only the references from your recent import. This confirms your import was successful.
	To view all your references, click on References > Show All References.

Can't find the filter that you need?
Filters for many of the Australian databases, such as APAIS, are not available in EndNote. If the filter that you require is not in EndNote's filter selection, please refer to the library's EndNote site http://www.library.unsw.edu.au/~biomed/endnote/filters.htm for links to more filters.

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2.3 Adding References by Exporting

A small number of databases allow you to export results directly into your EndNote library. Exporting is different to importing in that: - it's easier as it involves fewer steps - filter files are not required - the computer you use for database searching must have EndNote installed (there is no option to save references to a file). If the export feature is available, it usually appears near the output options of the database eg. Print, Save, Email and Display. In this guide, we will use an OVID database for exporting results.

	Conduct a search in an OVID database in the usual way (such as in Current Contents).
	After your search, select the citations that you wish to export (either click on the checkboxes next to individual citations or use the other options under Citations in the Citation Manager - see Figure 17).
	In the Citation Manager, select the Fields that you wish to include (Complete Reference is recommended).
	Under Citation Format, select Direct Export.
	Leave Include Search History blank (do not tick).
	Click on Save.
	You will be prompted with a Select a Reference Library window in EndNote. Click on the library that you wish to export your references to, then click on open (see Figure 18).
	EndNote will display only the new references from your recent export. This confirms your export was successful.
	To view all your references, click on References > Show All References.

Figure 17: Exporting references from Current Contents (OVID)

Figure 18: Exporting references to an EndNote library

Next Section: Part III - Creating Bibliographies

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